Terms of use

These Terms and Conditions ("Terms") apply to the use of the Adeptiq platform and associated services, provided by Appoleon BV, located at Wildert 104, 2170 Antwerp, Belgium ("Adeptiq", "we", "us", or "our").

By accessing or using the Adeptiq platform (the "Service"), you as customer or user ("Customer", "you", "your") agree to these Terms. If you do not agree, you should not use the Service.

1. Definitions

"Platform" means the web application of Adeptiq through which users can import CVs, deploy AI to analyze candidate profiles and search their database via prompts.

"Customer Data" means all data uploaded by the Customer into the platform, including but not limited to CVs, candidate profiles, notes, and user information.

"User" means any natural person authorized by the Customer to access the Service.

2. Right of use

Adeptiq grants the Customer a non-exclusive, non-transferable, revocable right to use the Platform for internal business purposes, for the duration of the subscription.

The Customer may:

• Create Users within the agreed limits;

• Upload CVs and candidate information for processing via AI;

• Use searches ("Prompts") to search within their own database.

The Customer may not:

• Use the service for illegal purposes or in violation of applicable legislation;

• Reverse-engineer, copy, or sublicense the service;

• Upload content that infringes on the rights of third parties.

3. Subscriptions & Payment

Adeptiq offers its services via monthly or annual subscriptions. Prices and subscription details are specified in the quote or via the platform.

Payment is made in advance per invoice, unless otherwise agreed.

If payment is not received, Adeptiq may suspend access to the platform.

4. Responsibilities of the Customer

The Customer is responsible for:

• The accuracy, legality and integrity of the uploaded customer data

• The use of the Service by its Users

• Protecting access credentials (such as passwords)

If candidate data contains personal data, the Customer confirms that it has the legal basis for this and Adeptiq acts as processor according to the Data Processing Agreement DPA, which forms an integral part of this agreement and is available at [link].

5. Intellectual property

All intellectual property rights to the platform, underlying models, AI technology and code belong exclusively to Adeptiq.

Customer Data remains the property of the Customer.

Adeptiq may use anonymized and aggregated data for analysis and product improvement, provided that individuals or customers are not identifiable.

6. Termination

Both parties can terminate the subscription with immediate effect.

Upon termination:

• Access to the platform remains active until the end of the current period.

• Customer data is deleted within 60 days after the end of the current period, unless legally required otherwise.

7. Interruption & Maintenance

Adeptiq strives for high availability of the platform but does not guarantee 100% uptime. We reserve the right to schedule planned maintenance windows. In case of unforeseen downtime, we will make efforts to resolve it as quickly as possible. Adeptiq cannot be held liable if the service is offline.

8. Liability

To the extent legally permitted:

• Adeptiq is not liable for indirect damage, such as loss of data, loss of profit or reputational damage.

• The total liability of Adeptiq is limited to the amount that the Customer has paid in the 6 months preceding the damage event.

• Neither party is liable for force majeure (such as power outages, pandemics, or network failures beyond their control).

9. Confidentiality

Both parties will keep confidential information from each other secret and not use it for purposes other than the execution of this agreement.

This obligation continues to apply after termination of the collaboration.

10. Data protection

Adeptiq processes personal data in accordance with applicable privacy legislation GDPR. The processing of personal data takes place according to our Privacy Policy and the Data Processing Agreement DPA, which forms an integral part of this agreement and is available at [link].

11. Applicable law and disputes

These Terms are governed by and interpreted in accordance with Belgian law. Disputes are exclusively submitted to the competent courts of the district of Antwerp.

12. Changes to the Terms

Adeptiq reserves the right to amend these Terms. In case of changes, we notify customers at least 15 days in advance via email or the platform. Continued use of the Service after the effective date constitutes acceptance of the changes.

13. Contact

For questions about these Terms, contact us via: Info@adeptiq.be